228 Signed Client Agreements in 38 Days

Executive snapshot

Client

Justin, Founder @ a US-based recruitment agency

Industry

Legal & Accounting Executive Search

Location

United States (National)

Core challenge

Four hours a day of manual research and generic pitches that arrived after competitors.

System deployed

Live hiring signals, waterfall enrichment, candidate-to-company matching, and isolated follow-up infrastructure.

Primary impact

228 signed client agreements and 348 qualified opportunities in 38 days, with four hours reclaimed daily.

1,201

Positive hiring-intent leads

638

Re-engagement replies

348

Qualified opportunities

228

Signed client agreements

19.0%

Lead-to-signed conversion

36.7%

Reply-to-signed conversion

Situation

This US-based recruitment agency needed to reach law firms and accounting practices before generic recruiter outreach crowded the market, while its founder spent three to four hours each morning researching vacancies and contacts.

Task

Detect live vacancies across five practice areas, match pre-vetted candidates, deliver privacy-compliant profiles to decision-makers, and return founder time to interviews and negotiations.

“Managing partners get ten recruiter emails before 9 AM. I was burning four hours every day manually researching firms and crafting pitches, only to find out competitors had already pitched.”
Justin, Founder, US-based recruitment agency

Action

RecruitmentOS monitored 19 job platforms, enriched managing-partner contacts through a waterfall, matched anonymized candidates to job descriptions, and sent 3,111 personalized follow-ups through isolated mailboxes.

Result

The 38-day campaign processed 1,201 positive hiring-intent leads, delivered 2,409 tailored resumes, generated 638 replies and 348 qualified opportunities, and secured 228 signed agreements.

“The difference was night and day. Within 38 days, our calendar was stacked with partners from leading regional and national legal and accounting practices. 228 signed terms without adding a single SDR.”
Justin, Founder, US-based recruitment agency

Strategic takeaway

Signal-driven outbound converted directly into signed client agreements at scale across five practice areas.

How a US-based Recruitment Agency Secured 228 Signed Terms in 38 Days Without Hiring an In-House BD Team

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