Methodology
How RecruitmentOS works.
Most agencies guess with their BD. We build a clear system. Outreach starts by Week 2. Steady pipeline by Month 3.
From one campaign: 7,550 leads → 11.38% reply rate → 36 positive opportunities
Week 0–2
Setup & Foundation
Week 2–3
Campaign Live
Week 3–4
First Analysis
Month 2–3
Scale & Optimise
Always
Ongoing
The Recruitment Difference
Built for recruiters. Not a generic email agency.
Generic Lead Gen / Cold Email Agencies
Random contact lists
They buy a list, blast it, hope something sticks.
Copy-paste pitches
Same "can we help you scale?" email to everyone. Feels like spam.
They email HR
Who forwards it to no one.
One template for everyone
No context, no relevance, no replies.
A spreadsheet dump
Here's your CSV, good luck.
RecruitmentOS
We research your exact buyer first
Industry, seniority, company size, location. No email goes out until we know who we're targeting.
Your inbox lands, not your spam folder
Domains set up properly so emails actually get delivered.
We find the actual decision-maker
The person with the open role and the budget. Direct email, verified.
Every email feels personal
6–7 sequences written for your niche, tailored to what each hiring manager is actually hiring for.
Clean leads, ready to use
Every contact exported and ready to drop into whatever CRM you use.
Week 0–2
Setup & Foundation
Week 2–3
Campaign Live
Week 3–4
First Analysis
Month 2–3
Scale & Optimise
Always
Ongoing
Core Infrastructure
The Recruitment Intelligence Engine
We don't buy lists and blast them. We detect live hiring intent, find the actual decision-maker, and send something worth reading.
We spot who's hiring
20+ job boards, LinkedIn, and careers pages monitored daily.
We find the right person
The line manager with the open role, not HR.
We write emails that get replies
6–7 sequences built for your desk, tested and improved weekly.
We hand you clean data
Every contact verified and exported as a CSV ready for your CRM.
What's ready by Week 2
What's ready before the first email goes out.
Everything below is built, tested, and signed off during Setup & Foundation — so Campaign Live starts at full speed.
Ongoing cadence
What happens every day, week, month, quarter.
Daily
- New contacts sourced
- Emails sent
- Replies sorted within 4 hours
Weekly
- Pipeline summary sent
- Reply rates reviewed
- Domain health checked
Monthly
- Copy refreshed
- Targeting tightened
- Lead sources reviewed
Quarterly
- Full review
- Placements traced back
- Strategy adjusted
Ownership
Your stack stays yours. We operate it.
You own
- ✓Your sending domains and inboxes
- ✓Every contact, sequence, and report — yours to export anytime
- ✓Your CRM and all its data — we never hold it hostage
We operate
- ✓Running the system every day
- ✓Writing and improving the sequences
- ✓Sorting replies and handing over the good ones
- ✓Weekly reports and monthly optimisation
The fit interview
6 questions we ask on the fit call.
We turn down more agencies than we take on. Here's what we're looking for.
You are being interviewed. You know it. Pass = we sign. Fail = we don't, even if you want to.
What's your monthly placement target — and do you have the candidates to deliver it?
Who on your team will own the inbox we hand replies to? Name, role, hours per week.
What did your last BD attempt look like — and what went wrong?
If we get you 25 qualified meetings in month 4, what does that do to your business?
What would make you want to fire us in month 6?
Will you tell us within a week if something isn't working?
The three things we won't compromise on
The three things we won't budge on.
We only send to the right people.
Blasting generic lists burns your domain and your brand in 90 days. We'd rather send fewer, better emails — even when clients push for more volume.
We define "qualified meeting" in writing before we start.
Job title, location, company size, show-up rate — agreed and signed before contracts. No ambiguity.
We won't onboard an agency that isn't ready to handle replies.
If you don't have someone to manage inbound or a candidate pipeline behind you, we'll tell you to sort that first and come back. We lose the revenue. Worth it.
Think your agency passes?
On the fit call, we dig into your agency, discuss where BD is breaking down, and map out exactly what we'd build first — and how fast you'd see results.