Welcome to
RecruitmentOS.
Thank you for choosing RecruitmentOS. Our mission is to build a predictable client acquisition engine for your recruitment agency.
While your consultants focus on speaking with interested hiring managers and winning new business, RecruitmentOS handles the prospecting, outreach, deliverability, and continuous optimisation behind the scenes.
Book a fit call →Built on a proven outbound methodology.
RecruitmentOS is designed specifically for recruitment agencies. Every market and niche is different, but these results show what's possible when the right infrastructure, targeting, and optimisation come together.
Two weeks to build. One week to launch.
The first two weeks are dedicated to building the foundation. Rather than rushing into sending emails, we ensure everything is configured, tested, and ready before launch.
Campaign outreach begins at the start of Week 3
Strategy & Infrastructure
Strategy
- Define your Ideal Client Profile (ICP)
- Finalise target industries
- Finalise target locations
- Identify decision-maker titles
- Define campaign success metrics
Infrastructure
- Domain setup
- Mailbox setup
- SPF, DKIM & DMARC configuration
- Domain warm-up
- Sending infrastructure configuration
Campaign Preparation
- ✓Building targeted prospect lists
- ✓Finding verified decision-makers
- ✓Contact enrichment
- ✓Creating personalised email sequences
- ✓Configuring automated follow-up sequences
- ✓Internal quality assurance and testing
Every campaign is reviewed and tested before launch.
Campaign Launch & Optimisation
At the beginning of Week 3, your outbound campaigns go live. From this point onward, RecruitmentOS continuously:
What happens every day, week, and month.
Daily
- New prospects sourced
- Campaigns running
- Replies monitored
- Deliverability checked
Every Saturday
We'll meet to review:
- Campaign performance
- Reply rates
- Positive opportunities
- Deliverability health
- Optimisation ideas
- Next week's action plan
Monthly
- Refresh email copy
- Improve targeting
- Review lead sources
- Optimise campaign performance
To ensure a successful launch, please provide:
The sooner we receive everything, the sooner we can begin onboarding.
Clear roles. Clean handoffs.
RecruitmentOS Manages
- ✓Domain & mailbox setup
- ✓Prospect sourcing
- ✓Contact enrichment
- ✓Email sequence creation
- ✓Campaign management
- ✓Deliverability monitoring
- ✓Follow-up automation
- ✓Weekly optimisation
- ✓Performance reporting
Your Team Manages
- ✓Responding to interested prospects
- ✓Booking meetings
- ✓Running discovery calls
- ✓Closing new recruitment clients
- ✓Providing campaign feedback during weekly reviews
Everything we build belongs to you.
You Own
- ✓Sending domains
- ✓Mailboxes
- ✓Prospect database
- ✓Email sequences
- ✓Campaign reports
- ✓CRM data
RecruitmentOS Operates
- ✓Daily campaign management
- ✓Prospect research
- ✓Outreach
- ✓Sequence optimisation
- ✓Deliverability monitoring
- ✓Weekly reporting
Built for recruitment agencies.
Not a generic email agency.
The three things we won't budge on.
We Only Target the Right People
Relevant, high-quality outreach always outperforms high-volume spam. We prioritise accuracy, relevance, and long-term deliverability.
We Define Success Before We Launch
Before sending the first email, we'll agree on target industries, company sizes, decision-maker titles, locations, qualified opportunity criteria, and campaign success metrics. This ensures everyone measures success the same way.
Fast Follow-Up Wins Clients
Generating an interested reply is only the beginning. Respond within 24 hours, make at least 5 follow-up attempts for every interested lead, and keep RecruitmentOS informed of outcomes so we can continue optimising campaigns.
Cold email requires patience.
Cold email is a long-term client acquisition channel—not an instant lead source. The first two weeks are intentionally dedicated to domain warm-up, building sender reputation, campaign preparation, and deliverability testing.
Campaigns launch in Week 3, but the strongest results come from continuous optimisation over time. This is why RecruitmentOS is delivered with a minimum 3-month engagement.
The first three months allow us to:
Cold email compounds over time. The longer the system runs, the stronger and more predictable the results become.
Success comes from converting replies into meetings.
For every interested lead:
Send the first follow-up within 24 hours
Make at least 5 follow-up attempts before considering the opportunity lost
Keep RecruitmentOS informed of the outcome
Fast, consistent follow-up significantly improves meeting bookings and conversion rates.
We'll review performance together.
Your outsourced Business Development engine.
We build the infrastructure, identify the right prospects, run outbound campaigns, optimise performance every week, and help create a predictable pipeline of qualified opportunities — so your team can focus on what they do best.